Bedrock for VPs of Operations
Summary: Operations leaders use Bedrock to reduce margin erosion from missed changes across their portfolio by standardizing how teams identify and capture scope changes.
The Problem at Scale
Individual projects miss drawing changes. Across a portfolio, these misses compound:
- Average project experiences 10-15 drawing revisions
- Each revision may contain dozens of scope changes
- Missed changes become unrecovered costs
- Margin erosion accumulates project after project
According to Autodesk/FMI research, 52% of construction rework stems from poor project data and miscommunication. Drawing changes that go undetected contribute directly to this.
The Margin Erosion Problem
| Source | Impact |
|---|---|
| Missed scope additions | Work performed without compensation |
| Undocumented changes | Weak position in disputes |
| Late change discovery | Emergency mobilization costs |
| Rework from missed coordination | Direct margin loss |
| Change order backlogs | Delayed cash collection |
A 2% margin erosion from missed changes on a $100M portfolio is $2M in lost profit.
How Bedrock Addresses This
Standardized Process
Every project team follows the same comparison workflow:
- New drawings arrive
- Upload to Bedrock within 24 hours
- Review and document changes
- Distribute to affected parties
- Pursue change orders where applicable
No more variation in how teams catch changes.
Visibility Across Portfolio
Operations dashboards show:
- Comparison activity by project
- Changes detected and documented
- Potential cost impact identified
- Change order capture rate
Know which projects are following process and which need attention.
Reduced Dependency on Individual Performance
Manual comparison quality varies by:
- Individual attention to detail
- Experience level
- Workload and fatigue
- Available time
Automated comparison provides consistent baseline across all projects.
Business Case
Before Bedrock
| Metric | Typical Reality |
|---|---|
| Comparison consistency | Varies by PE skill |
| Changes missed | 5-15% estimated |
| Change capture time | Days to weeks |
| Documentation quality | Inconsistent |
| Margin impact | Unknown until closeout |
With Bedrock
| Metric | Improvement |
|---|---|
| Comparison consistency | Standardized across portfolio |
| Changes missed | Reduced (automated detection) |
| Change capture time | Hours, not days |
| Documentation quality | Consistent, timestamped |
| Margin impact | Visible as changes occur |
Implementation Considerations
Rollout Approach
| Phase | Focus |
|---|---|
| Pilot | 2-3 projects with engaged PMs |
| Validation | Measure time savings and change capture |
| Expansion | Roll to additional projects |
| Standard | Include in project startup procedures |
Success Metrics
Track these to measure impact:
- Time spent on drawing comparison (should decrease)
- Changes identified vs historical baseline
- Change order capture rate
- Disputes involving drawing changes (should decrease)
- Margin at closeout vs bid
Organizational Requirements
- PE engagement: Teams must actually use the tool
- Process integration: Comparison must be part of standard workflow
- Management visibility: Dashboard review in portfolio meetings
- Accountability: Comparison SLAs for new revisions
What Bedrock Does NOT Do
- Does not guarantee change order approval: You still negotiate with owners
- Does not replace project management: It’s a tool, not a system
- Does not solve all margin issues: Many factors affect profitability
- Does not work without adoption: Teams must use it consistently
Bedrock reduces one source of margin erosion. It’s not a complete solution.
Portfolio-Level ROI
Simple Calculation
| Factor | Value |
|---|---|
| Annual revenue | $100M |
| Estimated margin erosion from missed changes | 1-2% |
| Potential recovery | $1-2M annually |
| Bedrock cost | Usage-based (fraction of recovery) |
Even partial improvement in change capture delivers meaningful ROI.
Risk Reduction Value
Beyond direct savings:
- Fewer disputes at closeout
- Better owner relationships (documented changes)
- Reduced rework costs
- More predictable project outcomes
FAQ
How do I get teams to actually use it?
Start with engaged project teams for pilots. Demonstrate time savings and results. Include in project startup checklists. Review in portfolio meetings.
What if we already have a comparison process?
Bedrock can augment existing processes. Some teams use Bedrock to validate manual review. Over time, automation typically replaces manual methods for efficiency.
How do I measure ROI?
Track change orders captured, time spent on comparison, and disputes at closeout. Compare to historical baseline before Bedrock adoption.
What does implementation look like?
Minimal IT involvement. Bedrock is cloud-based. Training takes 30-60 minutes per user. Most teams are productive within the first comparison.
Key Takeaways
- Missed drawing changes erode margin across the portfolio
- 52% of rework stems from poor project data (Autodesk/FMI)
- Standardized comparison process ensures consistent change capture
- Visibility across portfolio shows which projects follow process
- ROI comes from better change capture and reduced disputes
- Implementation is lightweight; value comes from consistent adoption
Last updated: 2026-02-04