Bedrock for Project Managers
Summary: Project managers use Bedrock to get instant visibility into drawing changes, enabling faster decisions about schedule and budget impacts before changes become problems.
The Challenge
Project managers need to know what changed in drawings without spending hours in the details. When new revisions arrive:
- How significant are the changes?
- Which trades are affected?
- Does this impact the schedule?
- What’s the potential cost exposure?
Waiting for manual comparison delays these answers. Delayed answers lead to delayed decisions.
Common Pain Points
| Pain Point | Impact |
|---|---|
| Slow change identification | Schedule decisions made too late |
| Incomplete change information | Budget surprises later in project |
| Communication gaps | Subs discover changes in the field |
| Reactive management | Fighting fires instead of preventing them |
| Rework from missed changes | 52% of rework tied to poor data |
How Bedrock Helps
Instant Change Visibility
Within minutes of receiving new drawings, know:
- Total number of changes detected
- Changes by category (additions, deletions, modifications)
- Estimated cost impact range
- Which sheets have the most changes
This enables immediate triage without waiting for detailed analysis.
Trade-Level Impact Assessment
Changes are visible by discipline:
- Architectural changes affecting finishes
- Structural changes affecting framing
- MEP changes affecting coordination
- Civil changes affecting site work
Route relevant changes to the right subs immediately.
Schedule Risk Identification
Large changes or changes in critical areas signal schedule risk:
- Foundation changes late in design = potential delay
- MEP coordination changes = resequencing required
- Scope additions = resource reallocation needed
Early visibility enables proactive schedule management.
Change Documentation
Professional reports for:
- Owner communication on scope changes
- Subcontractor notifications
- Change order support documentation
- Project records and dispute prevention
Typical Workflow
| Step | Without Bedrock | With Bedrock |
|---|---|---|
| New drawings arrive | Wait for PE analysis | Upload to Bedrock |
| Understand impact | Days later | Within the hour |
| Notify affected trades | After analysis complete | Same day |
| Budget assessment | Manual estimation | Automated cost estimate |
| Schedule decision | Delayed | Proactive |
What You See (Without the Detail Work)
As a PM, you don’t need to review every sheet. Bedrock provides:
| Summary View | What It Tells You |
|---|---|
| Change count by discipline | Which trades are affected |
| High-impact changes | Where to focus attention |
| Cost impact estimate | Budget exposure range |
| Change density map | Which areas of the project changed most |
Your project engineers handle the detailed review. You get the information needed for decisions.
Proactive vs Reactive Management
| Reactive (Without Bedrock) | Proactive (With Bedrock) |
|---|---|
| Sub discovers change in field | Sub notified before mobilization |
| Schedule slip after the fact | Schedule adjusted proactively |
| Budget surprise at closeout | Cost tracked as changes occur |
| Disputes over what changed | Documentation trail from day one |
What Bedrock Does NOT Do
- Does not manage your schedule: Use your PM tools for scheduling
- Does not send notifications: You distribute the findings
- Does not negotiate change orders: You handle commercial discussions
- Does not replace your PE: Your team still validates and acts on findings
Bedrock provides information. You make the decisions.
Integration with PM Workflows
| Activity | How Bedrock Helps |
|---|---|
| Weekly coordination meetings | Share change summary |
| Owner progress reports | Include change tracking |
| Subcontractor management | Route relevant changes to trades |
| Change order negotiations | Reference documented changes |
| Risk management | Early identification of scope growth |
FAQ
Do I need to learn new software?
Minimal. Your team uploads drawings and generates reports. You review summaries. Most PMs look at the dashboard and exports rather than working in the tool directly.
How does this fit with Procore?
Bedrock exports integrate with Procore. Attach change reports to RFIs, link overlays to change orders. The documentation flows into your existing project management workflow.
What if changes are disputed later?
Bedrock creates timestamped records of what changed between each revision. This documentation supports your position in disputes over scope changes.
How quickly can I see results?
A typical 500-sheet comparison processes in 15-20 minutes. You can have change visibility within an hour of receiving new drawings.
Key Takeaways
- Project managers get instant visibility into drawing changes
- No need to wait for manual comparison to understand impact
- Changes are summarized by discipline and cost impact
- Enables proactive schedule and budget management
- Documentation trail prevents disputes later
- Your team handles details; you make informed decisions faster
Last updated: 2026-02-04